Know your capacity. Serve your clients better.
The capacity booking software that makes capacity visible, simple to book, and easy to manage
Your Challenges, Our Solutions
Capacity Forecasting
Your challenge:
Knowing when to start selling is tough.Our Solution:
Use forecasting to spot "quiet/busy periods" and pick the right time to push sales.
Cost Visibility
Your challenge:
We don't have enough visibility into project costs.Our Solution:
See cost estimates by role and resource to plan budgets better.
Cross-Location Planning
Your challenge:
We struggle to manage capacity across multiple locations.Our Solution:
Plan and align capacity across all locations from one shared overview.
Data-Driven Planning
Your challenge:
We often react last-minute and extend deadlines.Our Solution:
Use data-driven insights to avoid bottlenecks and ensure realistic timelines.
Workload Management
Your challenge:
It’s hard to balance workloads and keep the team motivated.Our Solution:
Visualize team capacity to distribute tasks fairly and keep productivity high.
Planning Automation
Your challenge:
My team spends too much time on repetitive tasks.Our Solution:
Automate routine work so your team can focus on what matters.
Capacity Booking
Your challenge:
We lose time coordinating schedules manually.Our Solution:
Clients can view capacity and directly book it.Make Your Capacity Bookable
Turn your capacity into an easy-to-book service.
Let regular clients or your management team check availability and book capacity instantly - no endless emails, no manual updates.
Everything stays visible, up to date, and easy to manage.
How We Plan: From Proposal to Capacity
- Turn proposals into actionable projects.
- Convert projects into clear, manageable plans.
- Assign the right personnel.
- Analyze capacity to optimize resources.
- Allow clients to book available capacity directly.
- Make accurate offers based on capacity insights.
- Apply insights to improve your next proposal.
Dynamic. Predictive. Intelligent.
CapaPlanner turns raw data into clear forecasts.
See workload peaks early, plan resources ahead, and let automation manage schedule changes and updates.
How CapaPlanner Supports Every Role
Sales manager
Sell more with better planning:
Gain full visibility into resources and utilization to make data-driven decisions and close more deals.
Managing director/ CEO
Decisions made simple:
Get precise workload and capacity forecasts for better decision-making and faster response to changes.
Project Manager
Better planning across multiple locations:
Keep projects on track with precise resource and workload insights.
Human Resources
Utilized and happy teams:
Better coaching schedules, reduce downtime, and increase productivity.
Client
Book easily and instantly:
See available capacity and schedule what you need without endless emails or waiting.
Contact Us
If you have questions, please feel free to contact me at: Stephan@capaplanner.com
CapaPlanner Insights
What Our Customers Say
“Thanks to CapaPlanner and its professional support, we can easily map our extensive HOAI projects into a cross-site capacity planning system.”
Still Unsure?
We understand that choosing the right capacity planning software takes time.
In the meantime, we’d love to help you improve your planning. Follow us on Linkedin and get to know us better.
